Part-Time Administrative Assistant/Project Coordinator (Temp-to-Perm)
Location: Ellicott City, MD
Job Type: Part-Time | In-Office | Temp-to-Perm
Pay: Up to $25/hour
Schedule: Monday-Friday, 9:00 AM - 2:00 PM (with potential to grow to full-time)
A small construction services company in Elkridge is seeking a reliable and detail-oriented Part-Time Administrative Assistant to support daily office operations. This is a fully in-office role with the opportunity to convert to a permanent position and increase hours over time.
The ideal candidate has prior administrative experience with a construction company, strong communication skills, and the ability to work professionally in a fast-paced, small-team environment. This role works closely with ownership and field staff and requires resilience, attention to detail, and clear communication.
Key Responsibilities
Answer and manage incoming phone calls; take accurate messagesLog, track, and update construction jobs using internal systems and spreadsheetsPrepare and process construction invoices (AIA and standard invoicing), including follow-up collection callsProcess incoming payments, deposits, and checksOpen, sort, and distribute daily mailCoordinate utility notifications with Miss UtilityCreate and maintain job packets, project folders, and documentationAssist with job scheduling and administrative trackingMaintain DOT, OSHA, and vehicle compliance documentationCoordinate driver compliance and track required renewalsCollect and organize employee timesheets (no payroll processing)Assist with job costing, contracts, and inventory trackingOrder office supplies and maintain office equipment
Skills
Administrative Skills, Air Intelligence Agency (AIA), Billing, Communication Skills, Construction, Detail Oriented, Documentation, Equipment Maintenance/Repair, Mail Processing, Maintain Compliance, OSHA, Office Equipment, Operational Support, Order Supplies, Payroll Administration, Project/Program Coordination, Small Company, Spreadsheets, Telephone Skills
About the Company
Ultimate Staffing Services