Accounting Associate II (N8)

Duties

• Transaction Verification: Prepares and reviews payments, cash receipts, billing, or other accounting transactions by verifying documentation and accurately completing transactions.  

• Ledger Entries: Prepares asset, liability, and capital account entries by compiling and analyzing account information.  

• Credit Logistics: Processes and monitors credit card activity and ensures that transactions and supplemental documentation strictly follow established policies, procedures, and internal controls.  

• Account Correction: Reconciles accounts, identifies variances, and prepares formal corrections by collecting and analyzing account information and analyzing accounting options.  

• Discrepancy Resolution: Researches and reconciles accounting transactions and fixes numerical discrepancies.  

• Non-Routine Balancing: Performs non-routine duties associated with the reconciliation, balancing, or processing of vouchers, ledgers, journals, reports, and statements.  

• Complex Inquiry Inquiries: Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting, and budget information.  

• Statement Preparation: Prepares standard and non-standard financial reports, financial analysis, data analysis, and graphical data.  

• Financial Reporting: Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.  

• Audit Documentation: Prepares audit work papers for annual or special audits by accumulating data accurately for assigned area(s) in a timely and accurate manner.  

• File Stewardship: Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.  

• Process Development: Assists in the collaborative development of guidelines, procedures, and templates for financial review and reporting.  

• Security Standards: Actively maintains accounting controls and financial security by following policies, procedures, and internal controls. 

Qualifications

Knowledge, Skills, and Abilities

• Accounting Principles: Knowledge of Generally Accepted Accounting Principles (GAAP) and standardized financial practices.  

• Regulatory Frameworks: Knowledge of federal, state, and local applicable laws, rules, regulations, and guidelines.  

• Function Practices: Knowledge of the policies, practices, procedures, and terminology of the assigned finance function.  

• Customer Service & Operations: Advanced knowledge of the principles and practices of customer service, modern financial record keeping, bookkeeping, and standard office practices and procedures.  

• Office Software: Knowledge of the capabilities, operating characteristics, and functions of a variety of office automation software, including database, spreadsheet, word processing, and presentation applications.  

• Mathematical Reasoning: Skill in problem-solving, decision-making, mathematics, and arithmetic computations related to maintaining, compiling, and reviewing statistical or financial records.  

• Hardware & Software: Skill in the technical use of computer hardware and software, including the Microsoft Office Suite or similar programs.  

• Records Management: Ability to prepare, maintain, and reconcile various complex financial, accounting, payroll, statistical auditing, and numerical records.  

• Data Interpretation: Ability to analyze, calculate, consolidate, reconcile, and interpret accounting data and successfully identify errors.  

• Administrative Execution: Ability to prioritize work effectively to meet strict deadlines and maintain production schedules.  

• Communication: Ability to communicate clearly and concisely, both orally and in writing.  

• Professional Relationships: Ability to establish and maintain effective working relationships with the public and those contacted in the course of work.  

Minimum Qualifications

• Education: Associate's degree in Accounting, Finance, or a closely related field.  

• Experience: Three (3) years of related professional accounting experience.  

• Equivalency: Equivalent combinations of education and experience may be considered by the City.