Job Title: Administrative Assistant/Billing
Location: Annapolis, MD
Employment Type: Full Time
Salary Range: Based on Experience
About the Role
Designs Teams, Inc/McCrone Engineering is a leading civil & electrical engineering firm seeking a detail-oriented professional to serve as a vital link between our engineering teams, clients, and back-office operations. This role is unique—you will handle front-desk reception and daily mail distribution while also managing project-based billing, receivables and posting client receipts.
Key Responsibilities
· Engineering Billing & Collections: Work In Progress (WIP) by preparing and issuing accurate client invoices. Help Project Managers prepare specialized engineering paperwork like RFI's, submittals, and change orders. Resolve billing holds in collaboration with PMs and handle professional collection calls for outstanding balances.
· Official Notary Services: Act as the offices Notary Public to authenticate signatures on vital documents
· Front Office Management: Answer multi-line phones with professional etiquette, screen inquiries for engineers and surveyors. Manage the daily intake and distribution of mail and packages. Order office supplies, coordinate office outings.
Requirements
Notary Public Commission: or eligibility and willingness to obtain one immediately.
Administrative Experience: At least [5] years in an administrative role, preferably within an engineering or professional services environment.
Project Based Skills: Proven experience with project-based knowledge, accounts receivable, or collections.
Software Proficiency: Skilled in MS Office (Excel, Word); experience with industry software like Deltek Ajera is a major plus.
Detail-Oriented: Exceptional ability to manage multiple project timelines simultaneously without losing track of administrative essentials.
Benefits
· Comprehensive Medical, Dental, and Vision
· 401(k) Matching
· Company Paid Life Insurance
· Paid Vacation, Sick and Holidays
· Short and Long-Term Disability
· HSA and LSA Accounts
· Professional Development Opportunities
· Notary Reimbursement Cost
Pay: $23.00 - $30.00 per hour
Benefits
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance
Experience
Administrative: 5 years (Required)
Ability to Commute
Annapolis, MD (Required)
Work Location: In person