Criminal Records Processor - Baltimore County Sheriff's Office

Duties

Under general supervision, provides and verifies criminal record information to law enforcement officers, other law enforcement agencies, correctional institutions, and the judicial system, the nature of which is of such great criticality that error would likely result in immediate hazard to public safety.

• Accesses MILES, NCIC, MVA, and other police and criminal justice computer networks in order to enter, update, review, retrieve, and expunge information.
• Uses criminal justice computer networks to provide critical information to police officers in the field, performs criminal background checks on subjects, records and processes arrest information, and gathers and researches other information as needed.
• Sends and receives teletype messages to and from precincts and other agencies to provide or request information.
• Reviews, edits, and disseminates sensitive and confidential information, such as arrest records, in response to inquiries from other law enforcement agencies, the courts, the general public, and other parties, in accordance with local, State, and Federal guidelines.
• Processes warrants, criminal summonses, subpoenas, and ex parte orders in accordance with County, State, and Federal regulations.
• Reviews and processes arrest documents.
• Researches and verifies the identification of individuals on warrant validation lists and civil protective orders and makes corrections.  
• Issues detainers for incarcerated persons and ensures that warrants are served before defendants are released from custody.
• Assigns and tracks citation books, processes and records issued citations, and audits citation records.
• Sorts, validates and sends traffic citations to the States Attorney's Office.
• Researches the disposition of arrests through State, Federal and local systems to verify expungement requests and expunges records as ordered by the courts.
• Maintains criminal records and assists in the authorized destruction of records according to retention schedules and court processes.  
• Operates office machinery such as mimeograph machines, photocopiers, fax machines, and printers.
• Receives, reviews and classifies different types of police crime reports.  
• Queries and searches automated information systems such as MILES, NCIC, and state criminal justice systems for additional required data.
• Identifies and corrects errors found on reports.
• Researches files and records and makes inquiries to locate missing information.
• Resolves discrepancies with criminal justice personnel in other units and agencies to verify the identity of arrestees with the same or similar names.
• Assigns codes to data contained in arrest reports and citations according to Uniform Crime Reporting (UCR) definitions, standards and guidelines. 
• Enters data in a microcomputer/server environment from handwritten and typed police reports. 
• Enters criminal data in compliance with departmental procedures and standards.
• Verifies the accuracy of data input. 
• Ensures correct sequence and control of source documents.
• Detects and reports input procedural problems.

Examples of Other Duties

• Provides routine office support by answering phones, directing calls and mail, filing, and acting as receptionist. 
• Collects and compiles technical data and prepares summary statistics. 
• Performs occasional light typing or word processing. 
• Performs other related duties as assigned.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Qualifications

Possession of a high school diploma or an appropriate equivalency.

PLUS

Two year's general clerical experience.

(Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Additional education may be substituted on a year-for-year basis for the required experience.)

Knowledge, Skills, and Abilities (Entry Level)

• Knowledge of office procedures and filing systems. 
• Knowledge of automated office systems.
• Skill in operation of office machinery as listed in essential duties.
• Ability to communicate clearly, effectively, and accurately, both orally and in writing. 
• Ability to interpret complex rules, regulations, and procedures and use independent judgment in applying them to specific situations according to established standards. 
• Ability to process information with a high degree of accuracy.
• Ability to answer routine inquiries and to properly direct visitors, mail, or telephone calls. 
• Ability to maintain files. 
• Ability to follow County and Department rules and regulations. 
• Ability to learn automated office systems. 
• Ability to maintain confidentiality. 
• Ability to establish and maintain effective working relationships.

Knowledge, Skills, and Abilities (Full Performance)

• Knowledge of County and Department rules, regulations, policies, and procedures. 
• Knowledge of criminal justice system including terminology, documents, and processes.
• Skill in accessing and utilizing various criminal justice computer networks. 
• Skill in interpreting rules, regulations, and procedures and using independent judgment in applying them to specific situations according to established standards. 
• Skill in communicating and processing information accurately.
• Ability to lead and instruct lesser skilled workers.

Character Requirements
All applicants must be of good moral character and emotionally stable as determined by a comprehensive background investigation and drug test.

Proof of License(s), Certification(s) and Education
Applicants are required to submit proof of license(s), certification(s) and education beyond high school to meet the minimum qualifications of the position. Diplomas or transcript must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Failure to submit proof of License(s), Certification(s), and Education beyond high school will result in your application not being considered. 

Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org).

Mail or deliver documents to:
ATTN: Criminal Records Processor - Baltimore County Sheriff's Office
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204

You MUST attach your transcript(s) and/or certification(s)/license(s) to your application. Unofficial copies are acceptable.

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.