About the Role
Manor Ventures is a small San Diego-based multifamily real estate investment firm. We're hiring an Executive & Operations Administrator to be the operational backbone of the firm — supporting the CEO, running the office, supporting our property operations team, coordinating HR, and keeping our internal systems and vendors in order. This is a high-trust, high-visibility role for someone exceptionally organized who gets things done.
We are considering both full-time and part-time candidates.
Key Responsibilities
Executive Support
Direct administrative support to the CEO including scheduling, correspondence, and document preparationManage company vehicles — insurance, registration, title, and DMVDraft documents, reports, and presentations; maintain company templatesOffice & Knowledge Management
Process incoming and outgoing mail; oversee office space and coordinate movesManage office IT, equipment, and vendors; maintain company websites as neededOwn company knowledge hubs (Confluence, Dropbox) including organization and access controlsProperty Operations Support
Provide on-site coverage when property managers are out (rare); serve as escalation point for resident issuesTrack landlord-tenant law updates and flag changes that require lease template revisionsCoordinate marketing tasks including branding updates, website refreshes, and print collateralCoordinate small property-level projects — ordering signage, branding refreshes, website and listing updates, vendor deliverables, and similar one-off tasks across the portfolioProvide RealPage user support and assist with onboarding new buildingsAdminister RealPage day-to-day — support tickets, billing reconciliation, and configuration changesPeople Operations (HR)
Onboard and train new hires; maintain checklists and systems accessApprove payroll runs in Gusto and administer benefits in coordination with our providersMaintain company calendar (events, anniversaries, holidays) and required training scheduleSupport annual compensation reviews with market benchmarking; provide light admin support to other team membersResolve payroll-provider support tickets (Gusto) and respond to employee inquiries on pay, taxes, and benefitsCompliance & Document Coordination
Organize and file documentation for entity compliance, lender packages, and tax preparation in coordination with the CPA, attorneys, and lenders who handle the substantive workPartner with the accounting team — provide monthly bank and credit card statements, supporting documentation, and other records needed to close the books.Process inter-account reimbursements from credit card reconciliations — identify charges that belong to a different property or entity and route them back to the correct account.
Qualifications
Required
Minimum 3+ years of applicable experienceProficient in Claude, Excel (pivot tables, lookups, formulas), and the broader MS Office suiteWorking knowledge of employment law basics and HR administrationOutstanding attention to detail, organization, follow-through, and written/verbal communicationFamiliarity with Confluence, Dropbox, or similar knowledge-management toolsPreferred
Prior experience supporting real estate or property management accounting workflowsRealPage or similar property management software experienceFamiliarity with Gusto or similar payroll platforms