Mailroom Supervisor

Koniag Operations Services LLC, a Koniag Government Services company , is seeking a Mailroom Supervisor with a Secret security clearance to support KOS and our government customer in Annapolis, MD. This position is for a Future New Business Opportunity.



We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.



Koniag Operations Services, LLC, is seeking a qualified Mailroom Supervisor to oversee mailroom operations at a Department of Defense facility. This key personnel position requires expertise in DoD mailroom operations, classified material handling, and shipping/receiving procedures. The successful candidate will manage the daily operations of a mailroom that processes both classified and unclassified documents, packages, and equipment for approximately 100 personnel.



Essential Functions, Responsibilities & Duties may include, but are not limited to:



The Mailroom Supervisor will be responsible for providing all labor, management, supervision, tools, materials, and equipment required to perform mailroom services at the facility. This position requires overseeing the capability to ship and receive classified and unclassified documents/packages/equipment daily between 8:00 AM and 5:00 PM. Core responsibilities include:




Supervise mailroom operations and staff on-site five days a week, eight hours a day (excluding weekends and Federal holidays)


Oversee the prompt sorting and organizing of incoming/outgoing mail, parcels, and freight deliveries


Manage daily mail delivery to offices within the building for approximately 100 personnel


Ensure employees appropriately package and prepare local and international cargo for dispatch with proper stamping and labeling


Verify fragile parcels are properly marked and labeled before dispatch


Ensure compliance with timelines, guidelines, and policies for mail receipt/shipment


Follow DoD 4525.6-M (DoD Postal Manual) and DoD 4525.08-M (DoD Official Mail Manual) in mailroom operations


Document, accept, prepare, transport (within the building), and store incoming and outgoing shipments


Contact the Government's property manager when shipments are received for proper accountability, custody, and distribution


Coordinate all outgoing shipments for proper accountability


Prepare shipments utilizing the Next Generation Delivery Service (NGDS) guide


Ensure compliance with Department of Transportation (DOT) hazardous materials policies


Establish and manage accounts with NGDS vendors


Escort NGDS shipping vendors within Government spaces when required


Maintain documentation on all shipments (cost, date, shipping location, weight, tracking information)


Track shipments to delivery at final destination and resolve shipment-specific issues


Oversee weekly collection of burn bags throughout the building


Manage handling and destruction of classified documents using certified shredders


Coordinate courier services between the DSO Annapolis site and other locations within 50 miles


Provide monthly reports of postal transactions and courier services performed


Manage Government vehicle use for courier services according to guidelines




Education and Experience:



Required:




Minimum of three (3) years of experience as a supervisor within a DoD or Federal Government mailroom


No record of conviction of a crime involving theft or moral turpitude


No disciplinary actions reflecting unfavorably upon integrity


No history of psychiatric disorder, alcoholism, or drug abuse (unless a medical evaluation determines the condition no longer exists)


Valid driver's license (or ability to obtain one)


No previous relief from military or federal postal duties for cause or criminal convictions




Required Skills and Competencies:




Physical capability to perform duties involving prolonged standing, walking, and lifting weights up to 70 pounds


Knowledge of DoD 4525.6-M (DoD Postal Manual) and DoD 4525.08-M (DoD Official Mail Manual)


Experience with proper documentation, acceptance, preparation, and transportation of mail/packages


Understanding of DoD security protocols for handling classified materials


Knowledge of Department of Transportation (DOT) hazardous materials shipping regulations


Experience with shipping preparation, documentation, and packaging


Familiarity with Next Generation Delivery Service (NGDS) procedures


Strong attention to detail for proper package preparation and documentation


Ability to maintain accurate shipping records and produce regular reports


Experience managing mailroom staff and operations


Current training in safety/force protection processes for DoD mailrooms


Skill in tracking shipments and resolving delivery issues


Knowledge of classified document destruction procedures


Ability to coordinate courier services and maintain relevant documentation




Desired Skills and Competencies:




Previous experience in the military or secure government facility


Knowledge of Transportation Discrepancy Report (TDR) procedures


Experience managing budgets and tracking expenditure


Familiarity with classified material handling protocols


Previous courier experience in a secure environment


Experience with shipping/receiving software and systems


Knowledge of international shipping requirements and customs documentation


Background in inventory management or logistics




Clearance Requirement:




Secret Clearance


Our Equal Employment Opportunity Policy



The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.



The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodations.



Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.



Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352



Job Details



Job Family Proposal Positions



Pay Type Salary



Hiring Min Rate 78,000 USD



Hiring Max Rate 104,000 USD