Duties(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential functions of all positions in the class).
Administers and prepares the annual budget under the direction of the department/agency head by compiling data for inclusion and writing narrative. May defend the department’s submission before the County Executive and County Council.
Maintains liaison with the Office of Personnel in order to administer personnel matters including: recruitment/selection, classification studies, grievances, training opportunities, position management, promotions, disciplinary actions, affirmative action, reductions-in-force, reorganizations, performance awards, benefits issues, etc.
Conducts surveys, collects information, analyzes findings, and develops well-reasoned recommendations.
Prepares special reports.
Advises department/agency head and other principal managers and employees on administrative policy matters.
Develops, initiates, and implements new policies, procedures, and forms for the organization.
Serves as staff liaison with agencies in the County Government, other government agencies, private groups, and community organizations.
Establishes work priorities and coordinates to meet deadlines, ensuring an efficient workflow throughout the office.
Receives, investigates and, if possible, resolves complaints and inquiries from employees or the general public, and ensures responsive written follow-up or resolution in a timely provided.
Implements fiscal measures to control expenditures and reviews and authorizes the processing of purchase requisitions.
Develops, coordinates, and monitors contracts for the department/agency to which assigned, including writing requests for proposals and related correspondence, designing departmental forms, serving as contact person for the administration of contracts; and authorizing contract payments.
Represents department/agency head at meetings, hearings, and conferences as required.
May research and make recommendations concerning computer hardware and software options to satisfy organizational automation needs.
Organizes and maintains personnel, statistical, inventory, purchasing, and other important records.
May supervise a staff of administrative or office support personnel.
Performs related duties as required.
KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of the principles and practices of public administration.
Thorough knowledge of organization and office management.
Thorough knowledge of the department's organization and functions and an awareness of other internal county functions that impact departmental operations.
Considerable knowledge of the methods and techniques of budget preparation and
methods of expense control.
Ability to assume responsibility for a variety of special project assignments and to perform them independently.
Ability to develop administrative and office procedures.
Ability to evaluate procedures and recommend changes.
Ability to establish and maintain effective working relationships with others.
Ability to communicate effectively, both verbally and in writing.
Ability to supervise personnel.QualificationsGraduation from an accredited four-year college or university with major course work in public or business administration or a related field; and two (2) or more years of experience in office management or personnel/human resources administration.
NOTE:
Graduation from an accredited four-year college or university with major course work in public or business administration or a related field may be substituted on a year-for-year basis with up to four (4) additional years of experience in office management or personnel/human resources adminstration. position for a total of six (6) or more years of experience in office management or personnel/human resources administration.
NOTES: This is a Safety Sensitive position and employees in this position are subject to Controlled Dangerous Substance (CDS) and Alcohol testing.
The selection process includes a comprehensive background investigation.