Duties(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.)
Formats and types correspondence, reports, tables, contracts, Request for Proposals, regulations, purchase orders, invoices, and other office documents utilizing a variety of computer systems and software applications.
Reviews, codes, enters, and updates data in manual and/or automated systems in order to maintain current records and initiates corrective actions, as necessary, to assure accuracy and completeness.
Schedules appointments for staff and coordinates calendar commitments for meeting rooms.
Maintains, monitors, and contributes to the modification of filing systems and/or document control procedures.
Tabulates and prepares numerical data, tables, and reports from information found in other sources.
Collects data from existing records and types budget documents, numerical data, financial projections, and income and expenditure reports.
Receives visitors, answers telephones, and supplies information to the general public and other county employees, making referrals as appropriate.
Receives and distributes/routes invoices, bills, requisitions, payment requests, applications, claims, orders, forms and bids for processing.
Receives, reviews, and distributes incoming mail and other materials.
Proofreads documents for accuracy, completeness and adherence to procedural requirements.
Receives and records cash and/or checks and issues receipts.
KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of modern office practices, procedures, and equipment.
Considerable knowledge of business English, spelling, and arithmetic.
Considerable knowledge of departmental rules, regulations, procedures, and functions.
Ability to establish and maintain effective working relationships with other employees and the public.
Ability to process office forms, claims, bills, requests and applications.
Ability to prepare statements and notices, computing applicable charges on the basis of records and regulations.
Ability to meet time sensitive deadlines and handle confidential records.QualificationsGraduation from high school; and two (2) or more years of experience in general office support duties.
NOTES: This is a Safety Sensitive position and employees in this position are subject to Controlled Dangerous Substance (CDS) and Alcohol testing. The selection process includes a comprehensive background investigation. Longevity pay is available based on years of service.