Duties
(Note: The duties and responsibilities enumerated in this job description are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all the job duties of all positions in the job classification. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily, with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.)
This position entails diligent administrative duties encompassing a range of tasks, necessitating proficiency in inputting and retrieving data within a computer system. The role demands sound judgment in applying established procedures and methods to routine tasks. Depending on the assignment, individuals in this role may work under the supervision of a Police Lieutenant.
EXAMPLES OF WORK: (Illustrative only)
- Summarizes letters, memoranda, articles, reports, and addresses, utilizing a computer for word processing.
- Performs data entry for accounting and statistical tables, letters, stencils, notices, reports, and miscellaneous material using a computer and software.
- Reads and organizes incoming mail, compiles files, and prepares materials for supervisor review.
- Manages cross-references, office files, and various records.
- Prepares and drafts requisitions for supply and equipment purchases.
- Organizes, indexes, and files materials alphabetically, numerically, and by geographic location.
- Answers phones, and provides general information to the public.
- Performs diverse administrative duties to include data entry and computer data retrieval tasks.
- Operates office equipment such as computers, copiers, and other devices.
- Maintains records and generates reports as necessary.
- Performs computer-generated tasks for reports and documents.
- Handles petty cash and maintains related records.
- Manages employee attendance records.
Qualifications
Knowledge, Skills and Abilities:
- Some knowledge of elementary bookkeeping; ability to take and transcribe computer generated documents at an average rate of speed and accuracy;
- Ability to maintain complex administrative records and prepare reports from such records; ability to make minor decisions in accordance with laws, ordinances, regulations and established policies;
- Ability to make complex mathematical computations rapidly and accurately;
- Ability to get along well with others; administrative aptitude;
- Good judgment; tact and courtesy.
Minimum Qualifications:
Graduation from an accredited high school or possession of a high school equivalency certificate and some experience maintaining police records and training which provides the required knowledge, skills and abilities.
Special Qualifications:
This position is designated as Safety Sensitive due to the tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task, other individuals, and or may lead to damage to property. This position is subject to drug and alcohol testing to include pre-employment testing.