Job Description Summary

Organization's Summary Statement:
As the largest university library system in the Washington, D.C./Baltimore region, the University of Maryland (UMD) Libraries serve more than 41,000 students and 14,000 faculty and staff of the flagship College Park campus. Our extensive collections, innovative programs, and dynamic services enable student success, support teaching, research, and creativity, and enrich the intellectual and cultural life of our community.

A member of the Big Ten Academic Alliance and the Association of Research Libraries, the UMD Libraries are nationally recognized for excellence in advancing the role of academic libraries. We are dedicated to fostering a welcoming and collaborative workplace where employees can grow, contribute their strengths, and be part of a community that advances discovery and learning.

Job Summary:
Reporting to the Dean of Libraries, the Dean’s Office Manager serves as a senior administrative leader responsible for directing the operational, administrative, and strategic support functions of the Dean’s Office. Additionally, the position coordinates the administrative activities for the Associate/Assistant Deans as needed. As a key member of the Administrative Leadership Team, the position contributes to planning, policy development, and decision-making that impacts library-wide operations. The role acts with delegated authority on behalf of the Dean in designated areas and serves as a primary liaison to internal and external stakeholders. The incumbent works collaboratively within a team environment as well as independently and manages complex issues with the goal of advancing the Libraries’ strategic plan and Dean’s initiatives. The position supervises one administrative coordinator and occasional student assistants, and is responsible for establishing priorities, allocating resources, and ensuring efficient and effective administrative operations in support of the Libraries’ mission. The incumbent is expected to exercise independent judgment and decision making in support of Libraries administration and operations, including leadership of and participation on special projects, committees, and task forces as assigned.

Preferences:
- Demonstrated experience with Workday
- Demonstrated experience using APA system and knowledge of faculty affairs procedures.
- Demonstrated knowledge of UMD policies and procedures.
- Demonstrated experience working with UMD campus offices.

Physical Demands:
- The position involves primarily sedentary work in an office setting with light to moderate noise.
- Sedentary work involving remaining in place for long periods.
- Light work that includes moving objects up to 20 pounds.
- Must be able to drive Libraries or UMD vehicles.
- 40 hours per week per Dean's Office business hours

Licenses/Certifications:
- Must have a valid driver's license.

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university.

Experience: Three (3) years or more years of professional experience and one (1) year of experience in a supervisory or lead role.

Other: Additional work experience as defined above may be substituted on a year-for-year basis for up to four (4) years of the required education.

KNOWLEDGE, SKILLS, & ABILITIES:        

Knowledge of principles and techniques of written and oral communication, including methods for adapting communication style to different audiences.

Knowledge of documentation standards, procedures, and best practices for ensuring consistent and accurate team deliverables.

Knowledge of office productivity software such as Microsoft Office 365 and Google Workspace.

Skill in leading presentations and conducting training sessions for large groups.

Skill in collaborating effectively with Managers, Assistant Directors, and Directors to identify and resolve problems, implement improvements, and address ongoing issues.

Skill in coaching and mentoring team members to enhance performance, provide constructive feedback, and support professional development.

Ability to define deadlines, manage workloads, and maintain quality standards for deliverables.

Ability to comprehend and navigate complex interpersonal situations, applying empathy and discretion when addressing conflicts or sensitive matters.

Ability to implement and uphold documentation standards and procedures across all team functions.

Additional Job Details

Job Risks

Not Applicable to This Position

Financial Disclosure Required

No

Department

LIBR-Libraries

Worker Sub-Type

Staff Regular

Salary Range

$86,507-$103,808

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization.  Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

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